03-BORDER

Border/Customs

Procedures for Importation

26 March 2010:  The following Customs Brokers may be able to assist organizations with their customs clearance:

Aleindor Nancy
Tel: 3452 6622
Tel: 2513 3690

Harry Andre
Tel: 3466 9240

Yves Andre
Tel: 3704 9475

Jean Audie Souffrant
Tel: 3688 7170

http://www.logcluster.org/ops/hti10a/procedures-for-importation

The main Customs Office is located in the Customs Building near the Seaport of Port-au-Prince Port (APN).  In order for an organisation to qualify for a duty and tax exemption on the importation of goods into Haiti, they normally must first be a registered entity within the country. Organisations who are not currently registered in the country can seek the assistance of the Direction de la Protection Civile (DPC) with registration / clearing their goods. Non-registered organisations may also seek the assistance of registered partners. If an organisation is currently registered in the country, they should not be clearing their goods via the DPC but via a Customs Broker…

  • In order to import humanitarian goods into Haiti, the minimum required documents for Customs purposes include the following:
  • Declaration Form*
  • Packing List
  • Bill of Lading/Airway Bill
  • Freight Certificate
  • Declaration of Value or Invoice
  • Gift Certificate (if applicable)
  • Vehicle Title (if applicable)
  • Certificate of Origin(if applicable)
  • Phyto-sanitary Certificate(if applicable)
  • Relevant ministry certificates (i.e. Ministry of Health certificate for medicines, Ministry of Agriculture certificate for seeds)

These documents must be ORIGINALS, often even stating ‘ORIGINAL’ on the document. “Non- Negotiable” documents, even if they are signed, are not considered originals and are not sufficient…

For organisations, the declaration form needs to be completed and certified by a Ministry of Finance-registered Customs broker/entity in possession of a valid ID number (or via the DPC). For the Malpasse-Jimani border crossing (may apply to other points of entry), this form must be computer generated using the software that a registered broker will have …hand-written documents will no longer be accepted.

Santo Domingo customs clearance agents

1 – Damco Tony Fco. de Leon 8296445739 tony.deleon@damco.com 

2 – Schad Esmeralda Jose 8299047450 ejose@fshad.com 

3 – Kuhne Nagel Daniel Mira 8299300955 daniel.mira@kuehne-nagel.com 

4 – Perez y Cia Plinio Hidalgo 8093304903 phidalgo@perezyciadr.com 

5 – B&R (DIF) Mercedez Ramirez 8295682162 mercedez.ramirez@dif.com.do

16 March 2010 Log Cluster minutes

The Jimani border crossing remains very congested and it is therefore, imperative, that you have your customs clearance done in advance, otherwise we risk having trucks sitting there blocking the way… The recently reinstated customs procedures… can be found here … LC now has 4 people at the Jimani border to facilitate with customs…

Taxes:  LC noted that in theory… items for humanitarian relief use … should [not] be taxed. In addition, only Organizations that are registered in the country may submit requests for duty and tax exemption on their goods to be cleared. If the Organization is not registered [it] must go through the Government Civil Protection ministry (DPC) OR through a registered partner organization. About the goods that are being taxed, there is a distinction between goods that are to be used specifically for the humanitarian relief operations (which should NOT be subject to tax) and goods that are for the organisations’ support needs. This could mean that machines or goods with engines may be subject to tax if used internally.

Registered NGOs: Registered organizations with customs declarations which are taking a long time to clear can address the matter at the “cellule d’urgence” (emergency cell) at the main customs office to expedite the process. The best way is to have a broker  go in person. Read more…

Unregistered NGOs:  The Logistics Cluster has been informed that the Direction of Civil Protection (DPC) can assist unregistered organizations in clearing their goods. The Logistics Cluster can be contacted to facilitate this. And see customs clearance guide.

Vehicle registration:  A customs release form is… one of the documents required for registering vehicles.  Read more… As and when procedures are clarified, updates will be circulated to members and posted on the website

11 March 2010 OCHA Sit Rep 

The implementation of new customs procedures at the border is causing a bottleneck in operations. Logistics cluster personnel have been deployed to the border to assist with facilitation [and] are seeking additional information from the customs authorities in Port-au-Prince. As and when procedures are clarified, updates will be circulated to members and posted on the website

The Emergency Telecommunications Cluster continues to address the expanding need for a country-wide VHF security communications network for the humanitarian community in Haiti… VHF repeater is required to cover the Jimani border area in the Dominican Republic. The ETC Internet access point in Leogane needs to be secured from unauthorized access. The ETC cluster in Haiti is

  • fielding a mission to Jimani on 12 March to install a repeater, which will provide VHF coverage around the operational areas in Jimani and link with Santo Domingo; 
  • fielding a mission to Leogane to assess the electrical capacity at the WFP office where at least three other Agencies are co-located. This mission will also ensure that the wireless network is adequately secured from unauthorized access.

 02 March 2010 Logistics Cluster Sit Rep

One form can list multiple truckloads as long as it is accompanied by the proper documentation including a bill of lading, packing list, etc. This applies even to split shipments as long as each convoy has copies of the required paperwork. The originals can then be submitted at the time of final customs clearance through a broker. Read more…

25 Feb 2010 Santo Domingo logistics cluster customs clearance guide

At Santo Domingo entry points if the Logistics Cluster is receiving and handling the cargo:

World Food Plan must be notified on the cargo documentation. 

The cargo must be clearly marked as “in transit humanitarian aid destined for Haiti, with no commercial value.” 

The following documentation is mandatory. Copies of these documents should be forwarded to the Logistics Cluster well in advance of the arrival date:

  • Packing list
  • Bill of lading / Airway bill
  • Freight certificate
  • Declaration of value or invoice
  • Gift certificate (if applicable)
  • Certificate of origin (for food items)
  • Phyto-sanitary certificate (for food items)

At Santo Domingo entry points if organization is receiving and handling the cargo:

The cargo must be clearly marked as “in transit humanitarian aid destined for Haiti, with no commercial value.” 

Necessary documentation as listed above.

At the Haitian border for cargo sent under the Logistics Cluster umbrella:

This cargo will have a World Food Plan waybill. WFP personnel will facilitate transit.

Necessary documentation as listed above.

At the Haitian border for cargo sent under the organization name:

Necessary documentation as listed above. Also a supplementary customs form ($1 US) is required.

Organization staff must be physically present at the border to facilitate transit.  Read more…

23 Feb 2010 Canadian military assets leaving Haiti 

Canada is withdrawing military assets from Haiti to make way for long-term reconstruction work in the country ravaged by a massive earthquake last month. 

Foreign Affairs Minister Lawrence Cannon said the decision to begin pulling out military elements is part of a “co-ordinated Government of Canada transition plan” and reflects the growing ability of the Haitian government and United Nations to play a leadership role in emergency relief. Read more… 

Haiti country info: customs

Questions continue to arise about customs, especially regarding registration. There have been reports that it can take up to two months through the Ministry of Planification, and may not even be possible at this time, since the building was destroyed in the earthquake and the division does not appear to be fully functional. 

The Logistics Cluster has been informed that the Direction of Civil Protection (DPC) can assist unregistered organizations in clearing their goods. The Logistics Cluster can be contacted to facilitate this. 

 Another solution may be for organizations to import goods via a registered partner organization which could act as the consignee. 

Registered organizations with customs declarations which are taking a long time to clear can address the matter at the “cellule d’urgence” (emergency cell) at the main customs office to expedite the process. The best way is to have a broker  go in person. 

WFP, the Logistics Cluster and UNOPS have established a system to expedite goods out of the Varreux terminal at the port. However while clearance may be granted faster, the original documents will still be required.  

An updated customs brief will be disseminated along with these minutes. Read more…

__________

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